On behalf of our client, Yokogawa company, Manpower Serbia is searching for a motivated candidate to take the challenge and to successfully fulfill the position of Project controller and Document Administrator.

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Job description
Document management

Manage, deliver, register and maintain project information for instance as built drawings, Local attest certification process during project and service lifetime, in line with YMS and Livelink, ensuring an up-to-date and traceable archive.
Create and maintain a document register for each project
Update project information with modifications
Create up-to-date (and back-up) information sources, for instance. for safety systems, in the installed base

Document flow 

Verify, distribute and control incoming and outgoing documents, in line with contractual obligations and the Project Execution Plan, realizing a correct, complete and timely document flow.
Compose electronic directory structures
Hand over a closed project from Project Document Controls to Document Control Center

Document Handling

Create and maintain a document register for each project, resulting in an auditable and controllable document register. Handle and expedite incoming and outgoing documents in compliance with the customer-agreed project execution and delivery plan. Monitor, appraise and report the handling of contractually agreed document deliverables for issuance and approval.
Set up due dates for document review cycles
Expedite overdue documents
Manage and control access of business partners to YEF FTP services
Verify documents offered for processing on compliance with applicable document quality standards

Maintain Project Administration

Take responsibility for, execute and analyze project administration & data management in order to ensure accurate, complete and timely project data processing
Expedite and process  sales and variation orders, verify sales amounts, arrange duly signed order acknowledgements, enter the variation orders in SAP
Keep track of the status and in cooperation with financial project controlling/accounting, alert project and line managers
Update the SAP system with forecast data
Make sure CRM is up-to-date

Project Reporting

Prepare, analyze, and report project status to support (project) management with decision making.
Project Progress reporting
Overall status reporting in case of several projects being part of a program
Prepare (special) management reporting wherever applicable
Provide (non-typical) project reporting when applicable, e.g. status of invoicing timesheets in case of site work

Position Requirements

Commercial Education
Fluent in English […]

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On behalf of our client, a new investor in Serbia with a start-up project of manufacturing steel products, we are searching for motivated candidates for the Administration Specialist. As an Administrative Assistant, you will be crucial in supporting various departments, including HR, finance, and external collaborations.

Job description

Paperwork Management:
• Handle a variety of paperwork, including contracts, agreements, invoices, and purchase orders, ensuring accurate record-keeping and timely processing.
Payroll Support:
• Collaborate with the finance department to gather and prepare payroll inputs, such as timesheets and attendance records, ensuring accuracy and compliance with the company policies.
HR Assistance:
• Provide administrative support to the HR department by assisting with employee onboarding, maintaining employee records, organizing training sessions, and helping with HR-related documentation.
Finance Collaboration:
• Work closely with the finance team to reconcile expense reports, verify invoices, and maintain financial records, contributing to the smooth financial operations of the company.
External Collaboration Documentation:
• Manage documentation related to collaborations with external partners, vendors, and contractors. This includes maintaining records of agreements, communication, and project updates.
Data Entry:
• Accurately input data into relevant databases and systems, ensuring that all information is up-to-date and easily accessible for reporting and analysis purposes
Communication:
• Facilitate clear and concise communication between internal departments and external parties, ensuring that all stakeholders are well-informed and up-to-date on relevant information.
Office Organization:
• Assist in maintaining an organized and efficient office environment by managing office supplies, arranging meetings, and handling basic administrative tasks.
Record Keeping:
• Maintain meticulous records of all administrative activities, ensuring that documentation is easily retrievable and in compliance with company policies and regulations.
Office Organization:
• Assist in maintaining an organized and efficient office environment by managing office supplies, arranging meetings, and handling basic administrative tasks.
Position Requirements
• High school diploma or equivalent; relevant college degree or coursework is a plus.
• Proven experience in administrative roles, preferably in a production or similar industry.
• Excellent organizational skills and a keen eye for detail.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Fluency in English both spoken and written
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize effectively in a dynamic and fast-paced environment.
• Familiarity with basic HR and finance processes is advantageous.
• Discretion and the ability to handle confidential information with professionalism.
• Adaptability and […]

Trenutno smo u potrazi za kompetentnim i motivisanim kandidatima koji će postati deo profesionalog tima našeg partnera,
internacionalne i renomirane kompanije u oblasti pekarske industrije Don Don.Konkurs je otvoren za poziciju Expert HR informacioni sistem (HRIS)

OPIS POSLA
Odgovoran/na je za implementaciju, testiranje, podršku i razvoj HR informacionog sistema procesa regrutacije, onboarding-a i offboarding-a , procesa edukacije zaposlenih, performance management-a i talent management-a.
Identifikuje prilike za poboljšanje i operativnu efikasnost informacione podrške HR procesa.
Priprema i sprovodi obuke zaposlenih za korišćenje sistema kako bi im bila olakšana tranzicija na novi HR sistem.
Obavlja komunikaciju i koordinaciju sa izvođačima i korisnicima informacionog sistema vezano za zahteve koji se odnose na rad i otklanja greške u radu informacionog sistema.
Kreira i šalje različite vrste izveštaja iz HR sistema vezano za zaposlene u kompaniji
Priprema i šalje izveštaje vezano za ostvarenja ključnih pokazatelje poslovanja HR sektora.
Odgovoran/na je za ažuriranje organizacionih šema kompanije.

ZAHTEVI POZICIJE
VI/VII stepen stručne spreme različitih usmerenja
2+ godine radnog iskustva na poslovima uvođenja, implementacije i održavanja HR sistema
Iskustvo u kreiranju različitih vrsta izveštaja i rada u HR sistemima
Iskustvo u vođenju projekata
Odlične organizacione i komunikacione veštine
Analitičnost i usmerenost na detalje

On behalf of our client, company that is specializing in shipping services Manpower Serbia is searching for motivated candidates to take the challenge and successfully fulfill the position of: Senior Personal Assistant

Job responsibilities
• Act as the primary point of contact between the President and internal/external stakeholders, demonstrating professionalism, diplomacy, and discretion.
• Manage and maintain President's schedule, ensuring effective time management and coordination of meetings, appointments, and travel arrangements.
• Able to travel and accompany President on his meetings, providing comprehensive meeting notes, action steps, and follow-ups to ensure effective communication and execution.
• Prepare and organize documents, reports, presentations, and correspondence for the President, utilizing advanced software and tools.
• Conduct research, gather data, and provide insightful analysis to support decision-making processes.
• Handle incoming communications, including phone calls, emails, and mail, and prioritize and respond to them in a timely and efficient manner.
• Efficiently manage President's banking affairs, including handling transactions, reconciling accounts, and maintaining financial records with a high level of accuracy and confidentiality.
• Assist with organizing and coordinating executive meetings, conferences, and events, including logistics, agendas, and materials, and proactively suggest similar future events.
• Prepare meeting minutes and follow up on action items to ensure timely completion.
• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
• Take charge of leading and managing social activities for the President's personal and Company social accounts, ensuring engaging and relevant content while upholding the company's brand image and values.
• Manage external communication on behalf of the President with foundations, government institutions, media, and other stakeholders, maintaining professional relationships and representing the company in a positive light.
• Oversee internal communication from the President to all employees, including preparing newsletters, speeches, and other important announcements to foster a sense of transparency and alignment within the organization.
• Undertake special projects and assignments as requested by the President.
• Exceptional English verbal and written communication skills are instrumental for effectively conveying messages, facilitating clear and concise communication, and maintaining a high standard of professionalism in all aspects of the role

Requirements 

• Proven experience as a Personal Assistant or Executive Assistant to C-suite executives.
• Exceptional organizational and time-management skills with keen attention to detail.
• Possess an open-minded and adaptable mindset, willing to embrace change and navigate through evolving circumstances with flexibility.
• Maintain a calm and […]

Opis posla

Zakazivanje termina radova na vozilima;
Prijem stranaka i njihovo savetovanje u vezi potrebnih radova na vozilu;
Otvaranje radnog naloga, prijem i priprema vozila za rad;
Upućivanje servisera u radove koje je prema otvorenom nalogu potrebno izvršiti;
Praćenje toka poslova na radnom nalogu i njegovo zaključivanje;
Kontrolisanje izvršenih radova na vozilu;
Kontrola radova po pitanju garancijskih popravki ili servisnih kampanja;
Isporučivanje vozila i pružanje preciznih informacija o izvršenim radovima;
Maloprodaja rezervnih delova i dodatne opreme;
Aktivno učestvovanje na sprovođenju mesečnih i godišnjih ciljeva kompanije.

Zahtevi pozicije

Minimum IV stepen stručne spreme,
Minimum 2 godine radnog iskustva na istim ili sličnim poslovima,
Aktivno korišćenje engleskog jezika (napredni nivo),
Dobro poznavanje rada na računaru,
Važeća vozačka dozvola B kategorije.
Visok nivo komunikacijskih veština,
Ljubaznost i orijentisanost ka kupcu,
Orijentisanost ka ostvarenju ciljeva,
Timski rad.