On behalf of our client, Yokogawa company, Manpower Serbia is searching for a motivated candidate to take the challenge and to successfully fulfill the position of Project controller and Document Administrator.

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.

Job description
Document management

  • Manage, deliver, register and maintain project information for instance as built drawings, Local attest certification process during project and service lifetime, in line with YMS and Livelink, ensuring an up-to-date and traceable archive.
  • Create and maintain a document register for each project
  • Update project information with modifications
  • Create up-to-date (and back-up) information sources, for instance. for safety systems, in the installed base

Document flow 

  • Verify, distribute and control incoming and outgoing documents, in line with contractual obligations and the Project Execution Plan, realizing a correct, complete and timely document flow.
  • Compose electronic directory structures
  • Hand over a closed project from Project Document Controls to Document Control Center

Document Handling

  • Create and maintain a document register for each project, resulting in an auditable and controllable document register. Handle and expedite incoming and outgoing documents in compliance with the customer-agreed project execution and delivery plan. Monitor, appraise and report the handling of contractually agreed document deliverables for issuance and approval.
  • Set up due dates for document review cycles
  • Expedite overdue documents
  • Manage and control access of business partners to YEF FTP services
  • Verify documents offered for processing on compliance with applicable document quality standards

Maintain Project Administration

  • Take responsibility for, execute and analyze project administration & data management in order to ensure accurate, complete and timely project data processing
  • Expedite and process  sales and variation orders, verify sales amounts, arrange duly signed order acknowledgements, enter the variation orders in SAP
  • Keep track of the status and in cooperation with financial project controlling/accounting, alert project and line managers
  • Update the SAP system with forecast data
  • Make sure CRM is up-to-date

Project Reporting

  • Prepare, analyze, and report project status to support (project) management with decision making.
  • Project Progress reporting
  • Overall status reporting in case of several projects being part of a program
  • Prepare (special) management reporting wherever applicable
  • Provide (non-typical) project reporting when applicable, e.g. status of invoicing timesheets in case of site work

Position Requirements

  • Commercial Education
  • Fluent in English (writing, speaking and technical terminology)
  • 3-5 years’ Experience in Project controller and Document Administrator functions
  • Dynamic person with high flexibility and commitment
  • Quick learner, excellent communication skills
  • Good IT knowledge (MS Office applications.)
  • Service-oriented, commercial attitude, stress-resistant, accurate
  • Team-oriented, high degree of self-motivation

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